5 Reasons Why Google Cloud Search Drives Productivity

Posted by Bryan McKay, Practice Lead - Enterprise Search in the Cloud PS Practice

Jun 20, 2019


Has there ever been a time when people haven’t wanted to work faster, smarter and more collaboratively? In today’s fast-paced business world, the drive to increase workplace productivity has been turned up to 11.

And bottom lines are at stake. A 2017 study from The Engagement Institute indicates U.S. companies lose up to a collective $550 billion annual thanks to lost productivity. Companies that want to stay ahead of the curve are constantly seeking ways to increase worker productivity and cut these losses.

Why Productivity Lags

Many reasons contribute to the rise and fall of worker productivity. Stress. Distractions. Too many emails. A shorthanded team. Oh, and searching for information that they need in order to do their jobs each day. Searching takes time. In fact, over the years researchers such as McKinsey have estimated workers spend up to 20% of their work week searching for documents and other important information.

Let’s also not forget about the institutional memory loss that occurs when workers leave an organization or retire. In fact, as this eBook details, an estimated 10,000 baby boomers retire daily, taking with them years of accumulated knowledge, or at least, all of the best ways to find it within your organization’s enterprise system.

It all adds up to lost work hours as workers try to determine what information they’re looking for and if they’re even searching in the right place. That’s where Google Cloud Search comes in.

Cloud Search Increases Productivity

Cloud Search transforms info gathering. It helps your teams access important information quickly, efficiently and securely to increase workplace productivity. Here are four reasons why it’s able to do that…

It’s Fast

Google Cloud Search works just like its counterpart -- Google web search -- that people have used for the past 22 years. It runs on the same platform. Similarly, it can crawl huge amounts of enterprise data and deliver relevant answers in mere milliseconds.

Think about that. Milliseconds. Not hours. Not days. Instant information at your fingertips.

It’s Smart

How many times do you forget the name of a doc you need or where you saved it in Google Drive or another database? Cloud Search uses natural language processing (NLP) technology, a facet of machine learning, to provide instant query suggestions and surface the most relevant results across multiple content repositories.

It also helps you search more intuitively so you can find every digital asset in your organization in a way that works for you. You’ll even get your results ordered by level of relevance.

What’s more, Cloud Search can even suggest document or tasks based on your G Suite usage, from Gmail threads, Chats and even Calendar appointments. It can even find people in your company directory. It’s all about making personalized recommendations and saving you valuable time. And...it does this in over 100 different languages.

It’s Connected

Cloud Search seamlessly integrates with both G Suite Business and Enterprise editions, connecting with and searching Gmail, Drive, Docs, Sheets, Slides, Calendar and more for easy access to all of your Google Cloud assets.

But wait...there’s more. When you combine the power of the Google Cloud with Cloud Search APIs and SDKs, you can extend your searchable universe to data stored in third-party repositories. This includes cloud storage, cloud-based SaaS applications, on-premise, commercial-off-shelf (COTS) — and custom applications. You can use it with Amazon S3, Box, Microsoft OneDrive, databases like Oracle and MySQL, and even Salesforce and SAP. This is only a sampling of the available third-party connectivity available to you and your teams.

You also can deploy a standalone version of Cloud Search if you haven’t moved to G Suite. Whether you are in the cloud or using the standalone version with your on-premise data, your teams can access all of the information they need in a search from just a single query. It’s easy to stay in the know, no matter where you store your data.

It’s Versatile

There’s more to Cloud Search than just using a search bar in a browser. Its power extends to a mobile app, Assistant and Chat Bots. It allows users to intuitively mine data on the go from the platform and with the tools of their choice.

It’s Secure

Google Cloud knows every organization has different security needs. That’s why Cloud Search reflects your own security models. With granular access-level controls at individual, group and content-based hierarchies, users will see only the search results they are allowed to see. Sensitive information won’t fall into the wrong hands via any search query unless that person has permission to access it.

Manage Knowledge Efficiently with Cloud Search

A powerful, easy-to-use search solution allows users to find what they need and keeps them from having to recreate data that probably exists but they simply can’t locate when they need it.

They can share corporate knowledge with each other and ensure that it remains intact and available when they leave the company. Knowing how to access all that you and your workers need from any time and any place is a productivity win.

Now that you’ve had time to consider how Cloud Search drives productivity, it’s time to consider launching your enterprise search journey.

Are you ready to take the leap to a faster, smarter and better way to manage your organization’s data? There’s no better time than today.

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Bryan McKay, Practice Lead - Enterprise Search in the Cloud PS Practice

Bryan leads Onix’s Enterprise Search practice, helping customers find what they are looking for faster. He implements enterprise search technology to help customers grow their business, leverage information in systems and silos across the organization, tap into the network of expertise in the organization to improve collaboration and innovation, and deliver an enhanced customer experience.

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