Moving past SharePoint: Power Up with AODocs and Google Workspace

Posted by Luke Gallagher, Senior Solutions Engineer - Large Customer Segment

Jul 27, 2021


As solution providers push customers toward newer cloud offerings, enterprises with on-premise products are hitting end-of-life issues. If the returns from your SharePoint system are diminishing, Google Workspace and AODocs offer a light and agile alternative.

The prospect of re-platforming a legacy on-prem system doesn’t hold as much value for companies as it once did, especially if your business has already transitioned to a hybrid environment. Enterprises that have integrated at least a portion of their activities with Google Workspace have even more reason to migrate to a cloud-native solution such as AODocs, which can evolve to meet your company’s needs now and down the road.

What is the big sweet spot for AODocs and Google Workspace?

Enterprises that want to continue using a robust, established metadata taxonomy are among those moving to AODocs. Specific workflow needs, such as approval workflows, are also a common use case that drives the decision to implement AODocs. In making the switch, the ability to control access to documents, files, and folders in the familiar Google Workspace interface and environment is another reason organizations make the choice.

If a company is concerned that employees may not know which template to use without SharePoint to guide the way, AODocs can help: with AODocs, end users aren’t left to sift through a pile of potentially obsolete, draft, and unapproved template versions hoping they get the right one. AODocs fixes that issue and ensures the correct document is served up every time. Your employees don’t need to spend time redoing their work knowing AODocs is a single source of truth to guide their workflows.

Managing SharePoint migration worries

One of the biggest concerns for many current SharePoint customers is whether their existing information, metadata and structure can be migrated to AODocs. The good news is that yes, it can. You can keep all of that rich information you’ve spent years pulling together and continue to leverage it.

There’s also good news for enterprises that have built their SharePoint content in Microsoft files. There are two great solutions available to ensure you don’t need to worry about converting your documents or paying for an Office license you don’t actually need:

  1. The native capabilities within Workspace enable you to edit Microsoft files and send them back to your collaborators in their original format
  2. AODocs offers an exclusive add-on at no additional cost to ensure you’ll continue to have easy access to your Microsoft files. The UFO (catchy shorthand for the platform’s Universal File Opener) bridges the gap, allowing users to open attachments attributed to the AODocs library as a native Microsoft file. Version control? No problem—UFO solves it for you.

And the good news keeps coming. If you’re considering a move away from SharePoint, don’t think of it as something you need to execute in one fell swoop. Your migration plan can be tailored to suit your needs and business drivers. You’ll be able to control your budget and your time commitments, making your move to AODocs and Google Workspace simple and seamless.

Choose the Google Workspace features you need

When organizations evaluate their SharePoint implementation, many discover they aren’t just looking at a single application. There are typically numerous smaller components within the environment—reporting and other elements—that must also be addressed as part of a migration. The Google environment solves this challenge, too. Integration capabilities with tools such as Looker, Data Studio and Happeo enable your business to maintain the features and functionalities you need even as you eliminate your monolithic on-prem solutions and become more agile.

Happeo is one solution that addresses a key gap for many organizations making the switch from SharePoint. The popularity and usefulness of intranets makes them worth maintaining, but how to do that without SharePoint? Happeo is fully integrated with Google Workspace, giving you a dynamic collaboration hub that’s flexible, secure and easily scalable. It also partners well with AODocs to create a cohesive portal solution with powerful workflow capabilities.

Boost your capabilities, trim the overhead

If you’re on the fence about moving from an on-prem SharePoint system to a cloud solution, consider that AODocs gives you a way to significantly reduce your administrative overhead. Escalation calls when a Node is down are a thing of the past. Instead, you can leverage your cloud investment in Workspace—where Google’s experts handle all of those backend, runtime tasks—to refocus your team on more strategic issues.

Blend less overhead with a great solution for workflow, business process and document management. With Google Workspace and AODocs, you can eliminate on-prem headaches and increase your capabilities without stretching your team any thinner.

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Luke Gallagher, Senior Solutions Engineer - Large Customer Segment

With more than 12 years of experience in technology strategy, business intelligence and systems engineering, Luke helps his clients improve organizational efficiency through cloud computing solutions. He is both a Google Workspace Solutions Engineer and an AppDev Solutions Engineer for Google Cloud Platform and Amazon Web Services.

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