At AODocs, we see several examples of this approach as organizations move to Google Cloud Platform (GCP) and G Suite. Many will continue to operate legacy systems on-premise but connect them to newly built applications using a Content Services Platform such as AODocs.
Let’s focus on a specific example — quality management. Controlling quality within an organization, whether a life sciences organization or a manufacturing plant, is much more than just the quality of the finished product.
Quality management is also about the processes put in place to manage overall quality and the quality management of those processes themselves. For example, quality management certifications such as ISO 9001 involve extensive audits of internal documentation processes for example.
In the (not so) distant past, this was a manual paper process, and many took a massive step forward with the digitization of that process using document management systems.
It was progress but, as mentioned above, it also was really a case of simply digitizing what was there before, good or bad.
At AODocs however, we see this as an opportunity to rethink the process.
Consider the management of policies or procedures documentation. In the paper process, only one person could make changes to these documents, because they were paper. In the document management version this changed, right?
Well, no, in most cases it did not. The legacy document management systems work in silos, isolating users from each other very much in the same way as the old paper process did.
AODocs' approach is radically different. By leveraging the collaborative editing features of Google Drive, AODocs allows the policies and procedures team to work together when they create or update their documents, while at the same time controlling the life cycle of these documents.
As such, the policies-and-procedures team benefits from the user-friendly G Suite collaborative environment and AODocs ensures that these same documents are properly locked against further modification when they are published.
Strict version control is enforced and auditable in compliance with ISO 9001, GxP and FDA regulations (for companies in the Life Sciences and other regulated industries).
Are You with Us?
Everyone knows that change is difficult. Moving to a new cloud-based system from your legacy application is no different. But to counter that change I want to make two simple arguments:
- Are you really happy with your current systems, and do they make your job as easy as possible?
- Do you really think your competitors are not exploring the exact changes I am proposing?
If you answered “yes” to either of those questions, then good luck. I would argue that you are either delusional or simply lying to yourself.
If, hopefully, you answered “no,” then come with AODocs and let’s start exploring what the system of tomorrow — scratch that, today — looks like and, more importantly, how you can drive the future success of your organization by breaking the chains of legacy right now.