Modernize Content Management and Communications in Google Workspace

Posted by Bill Sengstacken, VP of Marketing, AODocs

Apr 19, 2021


Why would you want to look for an alternative collaboration platform? There are many reasons. Some see a decrease in costs by moving everything to the cloud. 

Others are looking for a solution that doesn’t require internal training and support typically needed with legacy systems, whether that’s SharePoint, Lotus Notes or OpenText. 

Still, it’s easy to miss the most obvious reason to make a change - user adoption. Yes, you can try to address that with training and enforcing policies, but resistance still happens because your team likes to work with the apps and tools that they feel most comfortable using. More and more, the apps people lean on to do their work are found in the Google Workspace family of productivity apps.

collaborating team funApps like Google Docs, Gmail and Google Sheets, offer end users what they need to be productive, all featuring the familiar Google interfaces. Moreover, many Google Apps offer live, real-time, collaboration capabilities, meaning that multiple people can work on the same document concurrently from different locations. Anyone who has had to collaborate via the old “save my changes, and let the next person take a whack after I ping them” method can understand the benefit.

It’s that familiar interface combined with compelling collaboration capabilities that have people clamoring for Google Workspace over Office 365.

Business Process and Document Management from AODocs

Still, no matter if your company is entrenched with Office 365 or if yours is a Google Workspace environment, neither offer true business process or document management capabilities as part of their respective office productivity suites.

Typically, if your company is using Office 365, it then becomes normal to at least look at SharePoint as a solution for document management. However, there are some “gotchas” that can make its functionality limiting. This often includes needing to provide internal support to apply security patches, add plugins, and to resolve user issues.

Upgrading from an older version of SharePoint to a newer one can also get complicated because of the use of those plugins, as well as EOL (End of Life) deadlines. Those deadlines mean that once we reach that date, you’re pretty much on your own when it comes to supporting and securing SharePoint and the documents it manages.

analyzing data at the officeEither way, with SharePoint you’re going to be looking at some kind of migration or upgrade implementation.

So, what about Google Workspace? Is there a way to keep that and to add the business process and document management features that you might get with SharePoint?

Yes. That solution is AODocs.

AODocs was designed to integrate seamlessly with Google Workspace. This means that your team gets to keep using those familiar apps, while management can implement a comprehensive solution that actually offers more functionality than can be found natively in SharePoint.

Ideally suited for highly regulated industries, AODocs makes it easy to ensure that your team is compliant with industry guidelines as well as government regulatory requirements. Moreover, with AODocs, users can adjust business processes, make approvals, or even edit documents all from a connected mobile device. While SharePoint can allow users to see a file, they can’t make edits. AODocs + Google Workspace means your team can work collaboratively and securely via mobile devices when needed.

AODocs + Google Workspace means your team can work collaboratively and securely via mobile devices when needed.

If COVID 19 has taught us anything, it’s that businesses need to be able to function no matter where their employees are. The comprehensive mobile capabilities found with AODocs + Google Workspace simply are not found in a native SharePoint deployment.

Happeo Amplifies Internal Communications

Happeo brings enhanced internal communication via a branded intranet, an enterprise social network, and collaboration platform that lets your communications flow seamlessly. All of that integrates with Google Workspace and AODocs making it even easier for your teams to work together, remotely.

Imagine the possibilities - sales can not just share numbers, they can share the detailed reports directly from Google Sheets onto a post on the intranet, allowing everyone to dig in while limiting those who could make any edits.

As strategic Google Workspace platforms that solve challenges in employee engagement, collaboration and business process automation, AODocs and Happeo can aid in your digital transformation efforts and help you retire outdated document and content management systems with cloud collaboration tools

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Bill Sengstacken, VP of Marketing, AODocs

AODocs is the only business process and document management platform tightly integrated with Google Workspace, allowing organizations in all industries to easily implement their business-critical processes, control their documents, and meet compliance requirements without burdening users. Built to automate business workflows in full compliance with various regulations, AODocs’ patented content services platform is a Google Recommended Partner Solution for Google Workspace.

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