Google Workspace Migration: 4 Reasons to Make the Switch from Office 365

Posted by Rodney Dore, Cloud Technical Services Manager

Jul 20, 2022


Choosing the right cloud platform for your business is critical for operational success. That’s because cloud capabilities directly impact everything from IT costs, security, and data strategies to collaboration and productivity

With organizational needs constantly growing and evolving, many SMBs and enterprises are migrating from legacy solutions (e.g, Microsoft Office 365) to Google Workspace to help keep their employees connected – from anywhere. 

Continue reading to learn how a Google Workspace migration can benefit your business, and how Onix can make the transition seamless for your team.

Benefits of a Google Workspace Migration

Many companies have embraced a fully remote or hybrid work environment in response to the pandemic. This gives employees more freedom to work from home, and it requires employers to adopt a more robust IT infrastructure to keep everyone connected.

With Google Workspace, companies can leverage enterprise-class productivity tools and modern digital technologies to create foundational change in how they operate, optimize internal resources, and deliver value to customers. The bottom line: companies that utilize Google Workspace have the opportunity to save money, improve efficiencies, and drive innovation within their business.

Benefits of Google Workspace include: 

1. Google Workspace Tools Are Tightly Integrated 

One of the most important benefits of Google Workspace is its ability to integrate with internal and external tools, creating a comprehensive productivity solution. 

Google internally integrates with several tools, including: 

  • Gmail.
  • Google Calendar.
  • Google Drive.

You can also connect Google Workspace with third-party applications, including: 

  • Communication tools (like Slack). 
  • Project management tools (like Asana). 
  • Automation tools (like Zapier). 

With integrations to your favorite tools, migrating to Google Workspace gives your organization the power to stay connected on familiar platforms for a seamless transition. 

2. Google Workspace Offers Advanced Collaboration 

The evolving hybrid work model of our modern world gives new urgency to existing collaboration challenges. It’s more important than ever to effectively connect employees, regardless of where people are located. 

Google Workspace allows your team to work together in real-time through: 

  • Shared documents through direct links. 
  • Discussing an idea within a document with multiple people. 
  • Instant feedback, such as comments, emojis, or suggestions, to save time. 

With easy-to-use collaboration tools, your team can stay connected, simultaneously work on projects, and provide feedback to one another in a seamless environment. 

3. Google Workspace Is an Easy Fit for Employees

No matter the size of your company, Google Workspace can serve as a truly versatile, turn-key solution for any business when it comes to email hosting, document collaboration, and storage. The product is easy to use, and because of the large consumer customer base that already exists on the platform (approximately 3 billion users), the apps feel pretty familiar to most people – including Millennials and Gen Z. 

Implementing systems that your employees are already familiar with can drastically save your organization time and money when it’s time for training and/or onboarding. Businesses can also scale up (add seats) easily as their companies grow, or quickly remove users when necessary.

4. Google Workspace Allows IT & Administrators To Focus on More Strategic Issues 

With legacy cloud solutions, IT professionals and administrators are responsible for a significant portion of upkeep, personalization, and configuration. 

Google Workspace solves a number of common pain points, including: 

  • OS deployments and upgrades.
  • Server configuration.
  • Managing security/security concerns.
  • Other mundane or recurring manual tasks.
  • Customization challenges.
  • UI on Mac operating systems.
  • Complicated and strict subscriptions and plans.

Google Workspace manages the bulk of routine activities internally and empowers administrators to automate a number of others so your team can retain control over the elements that matter most — like managing user settings and configurations, plus meeting the needs of your workforce — and worry less about everything else.

Plus, with no Google Workspace licensing requirements, your organization won’t have to worry about preparing for another contract upon renewal. 

When Should I Start Thinking About Migrating to Google Workspace? 

The comparison of Google Workspace vs. Microsoft 365 is longstanding, so we know you’ve likely considered it before. But truly, there’s no better time than now to begin planning for a Google Workspace migration. 

If you can help it, avoid waiting until your legacy license renewal is due so that you’ll have the time you need to develop a migration strategy without having to scramble at the last minute.

Improve Collaboration For Your Business Today

In order to keep up with the competition, you may need to update your communication, collaboration, and productivity efforts — and Google Workspace can help you do just that. 

As a Google Workspace partner, Onix helps make the migration process even easier. With deep experience helping customers adopt leading-edge solutions, our migration methodology has been fine-tuned and proven across enterprises of every size and complexity. 

Take our Workspace Assessment today to find out if Google Workspace is the right step for your business!

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Rodney Dore, Cloud Technical Services Manager

Rodney is the Cloud Technical Services Manager at Onix and holds three certifications with Google: Certified Deployment Engineer, Certified Sales Engineer, and Certified Administrator. Rodney is also one of Onix’s Google Workspace Administrator Boot Camp instructors.

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