What is Google Workspace Essentials and Why Should I Use It?

Posted by John Lawler, Director of Cloud Professional Services

Jun 09, 2022


Over the past few years, companies big and small have been faced with numerous challenges, including how to navigate the rise of remote and hybrid work environments. We’ve learned that distance doesn’t have to deter productivity or innovation. In fact, businesses can leverage cloud collaboration tools like Google Workspace (formerly G Suite) to help their teams work better, from anywhere.

Of course, each business is different and technology needs can vary greatly from one company to the next. If your business has legacy solutions — such as email and calendar solutions — that are already working for your team, it may be advantageous to incorporate features that complement those solutions, and still give your team the ability to explore cloud-based collaboration and productivity tools.

One of the most popular solutions for this situation is Google Workspace Essentials, which gives you the best of both worlds tools to support your work-from-anywhere environment

Below, we’ll discuss the benefits of Google Workspace Essentials in-depth, and how organizations of all sizes can empower their employees with the tools they need to drive productivity and innovation. 

What is Google Workspace Essentials? 

Google Workspace Essentials gives you the most collaborative and secure features of the complete Google Workspace package — without Gmail and Google Calendar — to help your teams work together, even when they aren’t in the same office or time zone. These features include Google Drive, Docs, Sheets, Slides, Google Meet and more. 

Introducing Google Workspace Essentials Starter

The Google Workspace Essentials Starter is a new Workspace package from Google that allows your team to utilize specific Google Workspace tools for free

Here are just a few of the perks included with Google Workspace Essentials Starter: 

  • 15 GB of Drive storage. 
  • Unlimited one-on-one video calls with Google Meet.
  • Up to 60 minutes per video call with three or more people. 
  • Team management tools to add or remove members.
  • Built-in security infrastructure

This latest, scaled-back version of Google Workspace helps organizations address how to effectively manage a remote team and stay connected and productive during remote workdays in this growing work-from-anywhere environment. Your organization can connect, collaborate and strategically improve your day-to-day operations with these tools.

Google Workspace Essentials Starter vs. Enterprise Essentials

Google Workspace Essentials Starter is a great way for smaller teams to connect, collaborate and work efficiently. 

Designed to work with the programs your team already uses (including Microsoft Office and Outlook), Google Workspace Essentials is ideal for organizations that want the collaboration power, creativity and security of Google Workspace, but don’t want to abandon their current email and calendar platforms.

Once you have these tools in place, you can upgrade to Google Workspace Enterprise Essentials while still only paying for the products and services you need. 

Whether you need an entire, centralized system of tools or just a few additional features to connect your team, Google Workspace has a package that meets your organization’s specific needs. 

Google Workspace Essentials Pricing

Google Workspace Essentials Start is a free tool that your team can use. However, you do have a couple of options if you’d like more functionality. You can upgrade to the paid version of Essentials or, if your team needs even more, you can upgrade to Enterprise Essentials. 

If you’d like to upgrade to Google Workspace Enterprise Essentials, you can get an improved experience, including “... additional, pooled storage; advanced features for Google services, such as shared team drives and longer video meetings; and policy controls for features such as document sharing. You also get 24/7 access to Google Workspace support.” 

Level Up Your Team’s Collaboration With Google Workspace 

The future of work is here — but is your organization ready? 

Shifting your entire organization to a new way of working is difficult, but you can lead your team into a successful future with the right tools and mindset. For many organizations, these tools include Google Workspace, which can help you stay ahead of the competition, promote hybrid and remote work and improve collaboration across the board. 

Take the Future of Work assessment now to see how Onix and Google Workspace can help your organization collaborate, even if your employees are across the globe.

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John Lawler, Director of Cloud Professional Services

John oversees all deployments of Google Workspace and Chrome and post-deployment services that help customers see the value in the entire Google platform. He has been helping organizations go Google since 2009.

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