Technology Background

G Suite Updates: Grammar and Security and AI. Oh My!

Posted by Robin Suttell, Content Marketer on Aug 2, 2018

collaborationIn the past year, Google has introduced more than 100 changes to G Suite, including those announced last week at Google Cloud Next ‘18. Much is driven by machine learning and artificial intelligence (AI) to enhance the cloud experience.

These technologies already have made a mark on Google’s consumer world. Now, they’ve moved into the enterprise space thanks to these latest G Suite updates. Here’s a look at what to expect from G Suite as you continue along your cloud journey to elevate your organization to better productivity, collaboration, efficiency and success.

Security Booster Shot

Google takes cloud security seriously. Today, machine learning drives what the company does to keep data safe. The company reports machine learning helps protect more than 1.4 billion active Gmail user accounts from nearly 10 million spam and malicious emails every minute.

At Google Cloud Next, company officials announced that companies participating in the Early Adopters Program are test driving the new G Suite security center investigation tool. Introduced earlier this year, the security center provides analytics, insights and best practice recommendations to better protect your organization’s data and users.

The new investigation tool helps you with the time-consuming task of analyzing logs, which often requires complex scripting. It will assist admins to identify potentially infected users, see what’s been shared externally, remove access to Drive files and delete malicious emails.

Google also announced it is adding support for data regions. Customers faced with data-control requirements can choose where to store primary data for select G Suite apps. Data Regions for G Suite allows a choice of globally, distributed, U.S. or European storage. And if a file’s owner changes or moves to a different unit within your organization, Google automatically moves the data without affecting access or collaboration for your teams.

AI Knows What to Say

The AI and machine learning integrated into G Suite also help users communicate more efficiently across the enterprise with such roll-outs as...

  • Smart Reply. Already available earlier this year in Gmail, Smart Reply now delivers AI-driven replies to Hangout Chat messages. Whether you’re drafting an email or typing up a quick Chat, let G Suite do the work when you’re pressed for time. AI helps Gmail and Hangouts Chat recognize which messages need a reply and offers three pre-composed responses that are work- appropriate to help you save time. Google says Smart Reply will be available “in the coming weeks.”

  • Smart Compose. When you’re working on the fly but need to draft a longer email instead of a quick reply, G Suite can help with that, too. Smart Compose, introduced to consumers in May, is now available to G Suite users. It intelligently completes emails, from greetings and sign offs to common phrases. Smart Compose helps you draft messages more efficiently. It even becomes personalized and smarter the more you use it.

  • Google Voice. Consumers have enjoyed using Google Voice to simplify tasks. Now it’s come to G Suite. With AI-powered features, the enterprise version of Voice is tightly integrated with G Suite apps, including Google Calendar and Hangouts Meet. It also features enterprise-level administrator capabilities.

Native Grammar Police

G Suite’s AI capabilities also will now reach beyond autocomplete and messages. G Suite users typically have relied on extensions like Grammarly to check spelling, punctuation and grammar in Google Docs. This functionality wasn’t native to the product, until now.

Google Docs will soon widely use a machine-translation-based method to recognize simple and complex grammatical errors and suggest corrections. Built into future versions of Google Docs, this tool will grow smarter over time and find increasingly trickier grammar gaffes as it does. Google already offers this feature through its Early Adopters Program.

The Drive Stands Alone

Maybe you’re not committed to a full G Suite journey, but perhaps Google Drive’s benefits have grabbed your attention. Previously you had to purchase a full G Suite license to enjoy all that Google Drive offers. Now you can get a standalone version of Google Drive through usage-based pricing.

You can move your content and data to the cloud and allow employees to collaborate securely online with Docs, Sheets and Slides while still using your other legacy solutions.

Impact on Your Enterprise

G Suite is changing for the better, delivering an even more productive, efficient solution for enterprise users. We’re here to help you make sense of these updates and how they might affect G Suite adoption and usage across your organization.

We think these changes make G Suite even more attractive as a workplace cloud collaboration solution.

If you agree, we can assess how you are using, or plan to use G Suite, determine how many licenses you need and see if you’re best suited to make a full G Suite deployment or to combine it with existing legacy tools for a hybrid experience.

Google has made sure you can enjoy your own, customized G Suite experience in the way you want your organization to work.

Topics: Workplace Cloud Collaboration

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MEET THE AUTHOR

Robin Suttell, Content Marketer

Robin Suttell, Content Marketer

Robin is Onix's Content Marketer. She has devoted her career to the written word, developing strategic, thoughtful, relevant copy that educates, engages and entertains, both as a working journalist and marketing pro. At Onix, she oversees all marketing content initiatives for the leading cloud consultancy and solutions provider. When she's not doing the content thing, Robin enjoys planning song-and-dance medleys with friends for the annual church talent show and singing loudly in her car.

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