Increasingly more employees wake up, shower, pour a cup of caffeinated goodness and go to work — in the next room. But, are they logging into
G Suite productivity tools to stay connected, or are they feeling excluded from key HQ happenings?
If your remote team is feeling disenfranchised, it might be time to rethink how they keep in touch with their coworkers and customers and improve your organization's workplace cloud collaboration.
In 2016, 43 percent of U.S. employees worked remotely in some capacity, up 4 percent from 2012, according to a Gallup survey. This upswing touches all industries and continues to climb. But employers and remote workers say they continue to struggle with issues surrounding productivity, collaboration and communication among those in the field and in the main office.
In fact, a Harvard Business Review study shows remote workers often suffer from workplace FOMO, or the fear of missing out. Out of 1,153 workers surveyed, 52 percent work remotely at least some of the time. And when they do, they believe they are being left out of the loop by colleagues back at the office.
Google’s G Suite Productivity Tools put an end to this FOMO and unite your workforce, no matter where they spend their workday. Working virtually, they enjoy better communication, productivity and collaboration. Email. Video conferencing. Shared calendars. Document creation, editing and sharing. File storage. All are available from any device from anywhere at any time.
Here are six reasons why a G Suite cloud implementation and migration will be your organization’s MVP for remote workers and for your company in 2018.
- You can work from anywhere. These cloud-based productivity tools allow your workers to access email, documents, chats and meetings no matter where they are. Location has no limitations on employees’ ability to communicate and access data.
- Virtual collaboration. Accessing these tools gives you real-time document collaboration. You and a colleague can edit the same document at the same time and see each other’s changes as you work. Think about what it’s like putting working on an RFP when key contributors are different locations. You spend too much time emailing documents back and forth. With G Suite, everyone can be in the same doc simultaneously, working together, no matter where they are.
- Better meetings. With a single mouse click, you and team members can chat live or join a video conference at your desk or in a conference room. That face-to-face connection in a video Hangout can be the next best thing to in-person meetings. And forget about old-fashioned whiteboards. Jamboard from Google, which runs on the Google Chrome platform, allows you to share meeting scribbles and notes with all screens in real-time during the meeting and access the content from the cloud when you’re done. At Onix, half of our team works out of our HQ office. The other half works remotely. We use video Hangouts for deskside touchbases and in larger meetings alongside Jamboard, keeping the entire workforce in touch with each other.
- Single-location file storage. Workers company-wide can access, download and upload files using the cloud on any device, anywhere, as long as they are connected to WiFi or a cellular network. There’s no need to email files as attachments and upload them to servers once you return to your work space, or to log into a clunky VPN or remote desktop to access the company server when you’re working offsite.
- Security and reliability. One of the biggest misconceptions of the cloud is that it isn’t secure or reliable. Google products all run on the same robust infrastructure and feature built-in protections with updates that are automatically pushed and installed on a regular basis. What’s more, G Suite is designed around strict privacy and security standards that consider data ownership and use, transparency and accountability.
- Central IT administration. Despite popular belief, cloud IT isn’t confusing. It’s consolidated within a single, centralized console that runs on the enterprise level. Your IT department can easily customize levels of security and control. It requires no hardware or software and needs minimal administration, creating tremendous time and cost savings for your organization. And, your IT department can assist remote workers with support requests even though they aren’t physically in the office.
The remote workforce is here to stay; it’s crucial to keep them connected to your brick-and-mortar teams. With the right tools to connect this growing and dispersed group, your remote employees will suffer from less FOMO and benefit from more valuable connections from everyone on the team.
They’ll work better together. And just maybe this better collaboration will help them spark new ideas and develop the “next big thing” as a connected team.