Longtime IBM Notes users at Canam Group Inc. wanted to work better, smarter and more efficiently, particularly with a scattered, global workforce. But life on the IBM Notes platform hindered efforts at building cloud collaboration environment.
Since 1961, the Saint-Georges, Quebec-based company has specialized in designing integrated solutions and fabricating customized products for the North American construction industry. It’s divided into three groups of products and services: buildings, structural steel and bridges. The Corporation operates 25 plants across North America and employs over 4,700 people in Canada, the United States, Romania and India.
That’s a lot of workers in many different locations and time zones. Using IBM Notes, Canam Group Inc. relied upon email attachments to share files across the company. These files were getting muddled. Too many versions existed with too many people touching them and making new versions.
The result? Workers were wasting time managing files. They needed the ability to create living documents that teams could open simultaneously to collaborate in real-time, no matter where they were located or what time of day it was.
Google Workspace Can Streamline Workflows and Reduce Costs
With such a scattered workforce, the company’s leaders knew they needed to streamline workflows and processes. They felt it was critical that all teams were able to work from a single source for document creation and review processes. They also wanted to minimize costs.
Enter Onix and Google Workspace. Canam Group Inc. was interested in what Google Workspace could offer in terms of workplace collaboration, but the deal wasn’t yet signed, sealed and delivered.
Google Cloud reps brought us into the equation when they realized Canam Group Inc. needed a large enterprise deployment of the leading, cloud-based workplace productivity tools suite. We’re the partner who makes that happen for dozens of customers in Canada.
Audit Targets Google Workspace Strategy
We first helped the company through a technology evaluation, a must before any deployment, as we always want to ensure Google Workspace is a good fit for any client’s needs and environment. During this audit, the Onix team examined the company’s current technical environment so we could understand how they currently worked. We also assessed how much data (email, documents, etc.) we would need to migrate during the deployment — one that would cover 2,500 users.
The audit also included developing a plan for how the company would implement Google Workspace across all of these global users. Its change management strategy focused on using online and onsite training and adoption preparation tactics to excite teams about the new cloud collaboration environment. These activities were divided into three phases focusing on different employee populations — core IT, early adopters and then the full suite for the rest of Canam Group Inc.’s new Google Workspace users.
The entire project, from planning to full adoption took just six months, moving quickly from concept to Go Live. After Going Google so successfully by deploying Google Workspace, leadership at Canam Group Inc. is now exploring the benefits of migrating to Google Cloud in addition to maximizing their current investment in Google Workspace.