5 Things to Know About  Managing Google Workspace

Since Google Workspace, formerly G Suite, launched in October 2020, you’ve probably heard all sorts of things about enhanced collaborative features, better meeting experiences and more ways to increase organizational productivity. But what about what it takes to run it behind the scenes?

Managing Google Workspace is easier than you think with tricks to help you keep cloud collaboration and organizational productivity flowing securely and efficiently in the new now.

1. Google Workspace Keeps Your Enterprise Information Secure.

Google Workspace was built for the cloud, so it inherently addresses threats and risks from the ground up. Backed by Google’s large network of secure, powerful data centers, Google Workspace has the advantage of running on custom-built servers that are powered by Google’s own operating system. This means Google can react quickly to threats because it controls its own hardware stack.

On a more granular level, any of your organization’s data that’s uploaded to or created in Google Workspace is encrypted with distinct encryption keys at a 128-bit or stronger Advanced Encryption Standard (AES) as it is written to disk at the Google data center. There’s nothing to do on your organization’s end. Your in-transit data that moves across the internet is also encrypted using HTTPs with forward secrecy.

In all Google Workspace plans, the Admin console gives you single-dashboard control over system configuration and applications. Advanced tools include two-step verification and single sign-on (SSO) authentication options and various email security policies. Google Workspace’s Business and Enterprise editions offer even more security, including security key management, advanced Google Drive auditing.

2. It’s Easy to Manage Users with Admin Console.

Speaking of managing users, it’s easy to grant permissions to users in any role across your organization by using the Admin console. You can specify other administrators to give them Admin console access. Super administrators can perform all tasks in the console, or can you limit the tasks each administrator can do. Tasks can include managing service settings, resetting user passwords and creating groups, to name just a few.

When it comes to user permissions outside of the administrator realm, you can use the Admin console to set the features you want users to access. When you first deploy Google Workspace, users have access to all features but from there you can easily customize them to your organization’s needs. You can even adjust policies and settings on a per-user basis, giving one department access to some features that they need but other departments don’t.

3. You Can Manage Multiple Devices with Google Workspace.

work from anywhere with Google WorkspaceIn today’s busy, work-from-anywhere world, it’s not unusual for workers to access email, files, projects and more across a variety of devices and platforms: PCs, Chromebooks, tablets and mobile phones. In the past, you would have needed an on-prem management server.

Google Workspace eliminates this through the Admin console. You also can use mobile device management (MDM) to enforce mobile policies and wipe devices remotely, if needed.

4. You Can Also Manage Multiple Domains with Google Workspace.

Some organizations do business with multiple domains. That’s no problem with Google Workspace. You’re able to add all of your domains to your account at no extra cost and easily manage all of them from the admin console. Your users can share all of your organization’s services but still have different identities across multiple domains.

5. It’s Easy to Integrate Third-Party and Custom Apps.

collaboration and custom appsDoes your organization need even more collaborative power and functionality? Google Workspace was designed to be enhanced by a variety of apps, whether they’re off the shelf or custom-built for your organization.

Google offers pre-integrated SSO for more than 200 popular cloud apps, using the SAML Security Assertion Markup Language (SAML) 2.0 standard. The pre-integrated apps also support user provisioning. You also can control what apps mobile users can use, as well as manage other app features and sign-ons.

These five things to know about managing Google Workspace are just a small slice of the cool things this productivity suite brings to your organization. Want to dive deeper into Google Workspace? Check out our other blogs for more tips, tricks and collaboration inspiration.

Meet Google Workspace: The Tools Formerly Known as G Suite

Google Workspace Security Features Slash Collaboration Risks

Cloud Collaboration ROI Packs Powerful Punch

Are You Ready for Life in Google Workspace?

One Marketer’s Journey: What I Got Wrong About Google Workspace

Drive Google Workspace Adoption with Sponsorship and Evangelism

INFOGRAPHIC: 4 Ways to Spur Cloud Collaboration

Is Your Team Ready for the New Now?

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Meet the Author

Kevin Verde, Manager, Collaboration and Productivity Solutions

Kevin Verde, Manager, Collaboration and Productivity Solutions

As a Manager for Onix's Collaboration and Productivity Solutions, Kevin serves as a cloud evangelist by promoting better ways to work both in a brick-and-mortar office and remotely using cloud collaboration tools. He boasts a dual US/EU citizenship and spent four years of his career living and working in Madrid. He also is an advisor for House of Genius (houseofgenius.org) a non-profit think tank that supports entrepreneurship around the world.

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